Free client communication template

Client approval
request email.

Use this when the work is ready and you need one clear decision—not another vague “let me know your thoughts” message.

Copy and personalise

Hi [Client name],

[Deliverable] is ready for your review. Please open it here: [review link].

Could you please choose one of these by [date]?

1. Approve this version, so we can move to the next step.
2. Request changes, with any feedback you would like us to address.

Keeping the decision in one place helps us protect the project timeline. Thank you!

[Your name]
[Agency]

Why this works

It makes the deliverable, decision options, deadline, and next step explicit. Clients do not have to guess what kind of reply you need.